This job does not exist anymore.
Or fill in the form below to receive job alerts.
|Job Type||Temporary Full TimeContract|
|Salary||£26k - £28k|
Office Manager – London - £26k - £28k (13 month maternity contract)
The Office Manager is an important and dynamic role. Reporting to the Head of Operations, the office manager is at the forefront of the company, ensuring that visitors are welcome professionally, dealing with external and internal enquiries efficiently and effectively, and ensuring the office is well maintained.
To effectively communicate & deal with visitors, employees, suppliers in a polite and professional manner
To ensure excellent office maintenance
To guarantee high standards of Health and Safety
To manage reception: meet and greet guests/visitors & offer refreshments
To ensure office supplies are monitored and ordered in timely fashion
To welcome new employees: office tour, health and safety orientation and inductions
To record holiday and absence: out of office calendar, file absence/sick forms, update employee records and report absence to financial director
To authorise & record invoices for payment of goods and courier companies
To carry out office health & safety inspection and run fire alarm test and fire drill
To deliver, collect & record posts/deliveries/couriers
To maintain office conditions and arrange for repairs where necessary: machine maintenance, liaisons with cleaners, electrician, A/C Company etc.
To organise company events: Christmas party, Summer party and social events
To deal & negotiate contracts for all office utility suppliers, property management company, cleaning contractors, waste & recycling management and others as needed. Develop enhanced commercial relationships with these suppliers
To work closely with the IT manager to ensure all aspects of office equipment are working well, review new options for improved communication systems
To ensure office spending is kept under control.
To constantly look at ways to innovate and improve processes.
To comply with all health & safety regulations: including awareness, access, monitoring, be aware of changes to H&S legislation and communicate to management where needed, areas for review, and keep up to date the first aid & fire safety qualifications.