Office Manager – London - £26k - £28k (13 month maternity contract)

The Office Manager is an important and dynamic role. Reporting to the Head of Operations, the office manager is at the forefront of the company, ensuring that visitors are welcome professionally, dealing with external and internal enquiries efficiently and effectively, and ensuring the office is well maintained.

Responsibilities:

To effectively communicate & deal with visitors, employees, suppliers in a polite and professional manner

To ensure excellent office maintenance

To guarantee high standards of Health and Safety

To manage reception: meet and greet guests/visitors & offer refreshments

To ensure office supplies are monitored and ordered in timely fashion

To welcome new employees: office tour, health and safety orientation and inductions

To record holiday and absence: out of office calendar, file absence/sick forms, update employee records and report absence to financial director

To authorise & record invoices for payment of goods and courier companies

To carry out office health & safety inspection and run fire alarm test and fire drill

To deliver, collect & record posts/deliveries/couriers

To maintain office conditions and arrange for repairs where necessary: machine maintenance, liaisons with cleaners, electrician, A/C Company etc.

To organise company events: Christmas party, Summer party and social events

Management responsibilities

To deal & negotiate contracts for all office utility suppliers, property management company, cleaning contractors, waste & recycling management and others as needed. Develop enhanced commercial relationships with these suppliers

To work closely with the IT manager to ensure all aspects of office equipment are working well, review new options for improved communication systems

To ensure office spending is kept under control.

To constantly look at ways to innovate and improve processes.

To comply with all health & safety regulations: including awareness, access, monitoring, be aware of changes to H&S legislation and communicate to management where needed, areas for review, and keep up to date the first aid & fire safety qualifications.